Job Description
Overview The Legal Talent & Recruiting Coordinator supports the effective, efficient, and consistent delivery of programs related to the firm's competency-based talent management model. This role works closely with Legal Personnel, Professional Development, Talent Acquisition, and Diversity & Inclusion teams to coordinate attorney lifecycle processes-including evaluations, onboarding, recruiting, leaves, transitions, and compensation. The position requires strong communication skills, attention to detail, analytical ability, and the capacity to manage multiple priorities in a fast-paced professional services environment.
Primary Responsibilities Legal Personnel & Attorney Development - Coordinate semiannual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys.
- Build strong working relationships with committee members and serve as a resource for attorney development matters.
- Compile, analyze, and prepare statistical data and reporting for surveys, internal inquiries, and leadership updates.
- Coordinate arrival processes for lateral attorneys, incoming hires, staff attorneys, and technical specialists.
- Manage all aspects of attorney departures, including exit interviews, transition coordination, and follow-up reporting.
- Support the annual attorney compensation process in collaboration with leadership.
- Assist with planning firm-wide and office-level meetings, programs, and events, including space reservations, logistics, and onsite coordination.
- Maintain a comprehensive understanding of firm policies related to attorneys and ensure proper implementation.
- Maintain personnel data in Oracle and ensure accuracy and confidentiality of attorney records.
- Serve as the point of contact for attorney leave and reduced-hours programs; monitor time, provide guidance, and track program details.
- Complete monthly reporting for attorneys not yet admitted to practice and follow up to ensure compliance.
- Process reimbursements, track vendor invoices, and support expense-related workflows.
- Perform additional responsibilities as assigned.
Diversity, Equity & Inclusion (DEI) Support - Coordinate communications, events, sponsorships, and attendance tracking for DEI programs and initiatives.
- Maintain affinity group distribution lists and assist with DEI-related outreach and logistics.
Legal Recruitment - In partnership with the Recruiting Manager, execute the Summer Associate Program, including pre-arrival communications, orientation, mentoring assignments, training programs, evaluations, and social events.
- Collaborate with practice groups and pro bono teams to gather substantive work assignments and observational opportunities for summer associates; manage workload systems and evaluation processes.
- Support all aspects of law school recruitment, including scheduling interviews, coordinating interviewers, collecting feedback, managing follow-up, and assisting with law school relationships and branding efforts.
- Coordinate recruiting receptions, offer dinners, and campus events.
- Ensure accurate tracking of recruiting data and support Affirmative Action compliance and reporting.
- Prepare recruiting correspondence, run background checks, and escalate issues as necessary.
- Compile and analyze recruiting metrics for leadership updates, committee meetings, and survey requests.
- Support year-round engagement efforts with law schools and student organizations.
- Assist with recruiting judicial clerks and lateral attorneys.
- Identify sourcing opportunities and maintain relationships with external job boards, agencies, and professional associations.
- Coordinate onboarding processes for new associates, lateral hires, staff attorneys, and technical specialists, offering feedback for ongoing improvement.
- Respond to inquiries from attorneys and staff, providing information or directing them to appropriate resources.
Budget & Administrative Support - Assist with annual budget development and ongoing monitoring of expenses.
- Resolve discrepancies, coordinate payments, reimbursements, and vendor billing in accordance with firm policies.
Service Excellence - Demonstrate professionalism, responsiveness, and a client-service approach in all interactions.
- Uphold the firm's standards for service excellence in communication and collaboration with internal and external stakeholders.
Qualifications & Requirements Skills - Strong attention to detail with excellent written, analytical, and organizational skills.
- Ability to manage multiple tasks, prioritize effectively, and take initiative.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Excellent oral and written communication skills, including proficiency in business writing, grammar, and correspondence.
- Ability to work independently with minimal supervision.
- High degree of professionalism and discretion when handling confidential information.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience with talent management systems (e.g., viDesktop, Oracle, PeopleSoft) preferred.
- Experience with applicant tracking systems (e.g., LawCruit) preferred.
Experience - 1-3 years of relevant experience, preferably within a law firm or professional services environment.
- Experience working with senior-level professionals.
- Prior experience managing projects and responsibilities independently.
Education - Bachelor's degree or equivalent experience required.
Job Tags
Summer work, Work at office,